RULES AND REGULATIONS OF “INDIAN ASSOCIATION OF CARDIOVASCULAR THORACIC ANAESTHESIOLOGISTS - MUMBAI”

1- DEFINITION:

The word “Society” wherever mentioned means “INDIAN ASSOCIATION OF CARDIOVASCULAR THORACIC ANAESTHESIOLOGISTS - MUMBAI”


2- JURISDICTION:

The jurisdiction of the Society shall be in and around limits of Mumbai City, Mumbai Suburban District, New Mumbai, Thane District and Raigad Districts


3- FINANCIAL YEAR

The financial year of the Society shall be 1 st April to 31 st March of every year.


4- COMPOSITION

There shall have ordinary members, Life members, associate members, honorary members and the society shall undertake appropriate activities.


4.1- MEMBERS

All qualified anaesthesiologists who are registered with State Medical Council.


    Eligibility :

  • Those actively associated with the speciality of cardiac anaesthesia.
  • Those anaesthesiologists who are interested in the field of cardiac anaesthesia.
  • Eminent specialists in the field of cardiac surgery, cardiology, basic science who are devoted to development of cardiac anaesthesia.

4.2- CATAGORIES OF MEMBERS

I. Ordinary Member

  • Duration :

    one year

  • Subscription :

    Membership for one year Rs 500/-

  • Voting right :

    Only if renewal of membership has been done 2 months prior to general body meeting.

  • Privileges :

    Stand for election attend the conference Enjoy the benefits of travelling fellowship Receive a copy of the journal for the duration of membership.

    II. Life Member

    It is expected that all anaesthesiologists actively working in cardiac anaesthesia/ or are actively interested in the field of cardiac anaesthesia should become life members by paying the lumpsum subscription. They will be issued a membership badge with their photographs (size 5cm x 3cm). Two copies of their photographs to be sent to the Secretary for the same.

    Previlages
  • To stand for any post of office bearers
  • Have full voting rights against production of identity badges
  • To enjoy all the benefits so accured by the association from time to time.

    III. Associate Members

    Any qualified doctor (not cardiac anaesthetist) who is interested in the field of cardiac anaesthesia will be eligible for membership of the association in the following categories:

  • Ordinary associate member
  • Associate life member
  • IV. NRI/FOREIGN NATIONALS

    NRI/Foreign nationals who are life members will not have any voting rights nor can they stand for any office.

4.3. ADMISSION TO MEMBERSHIP
  • Validity :

    ordinary member 1 year (01Jan to 31 Dec) Life member for life

  • Admission fees :

    Rs.50/- at the time of initial Membership (ordinary and life member)

  • Ordinary membership :

    Rs.500/- Fees must be renewed for the current year by September so as to be eligible forvoting.

  • Life member :

    Rs. 2000/- Life membership fees to be paid by August so as to eligible for voting.

  • NRI/Foreign National:

    Fees $200 / or equivalent

  • General Body Meeting has the right to revise the rates from time to time.

    4.4 CESSATION OF MEMBERSHIP

    Membership shall cease by :

  • Voluntry resignation of the member
  • by default of payment of membership subscription for one consequent year after reminder is issued by the secretary.
  • By the decision of executive council by 2/3rd majority of those present to delete the name of any member for any professional misbehaviour or misconduct subject to decision being ratified by the next GBM.

4.5 APPEAL AND RE-ADMISSION OF MEMBERS

Before any action is taken against the offending member, he/she shall be served with a notice in writing to appear before the Executive Council to give an opportunity to explain his/her conduct. Readmission will be only possible if the Executive Council is convinced and on payment of all dues of readmission fees as a fresh admission.


4.6 Voting Rights:

Voting rights will be restricted to Life members, ordinary members whose subscription has been paid for the current year (term of ordinary membership 01 Jan to 31 Dec.). Associate members and honorary members will have no voting rights. New members (ordinary or life) registered after 30 Sept of that year shall have no voting rights in the elections due in that year.


5- Office Bearers and their duties and responsibilities :

Office Bearers of the Society shall be:

  • President

    One

  • Sr. Vice President

    One

  • Associate Vice President

    One

  • Secretary

    One

  • Joint Secretary

    One

  • Treasurer

    One

  • Executive Members

    Ten

  • Advisor

    Five

The strength of the Executive Council shall not be less than Twenty members at any given point of time.

5.1 President:

He or She is the elected head of the association responsible for overall functioning of the society.

DUTIES:

  1. shall chair and regulate the working of the general body.
  2. shall chair and regulate the working of the executive council.
  3. Shall present the annual report to the General body.
  4. Shall preside over proceedings of the annual conferance.
  5. Shall call upon mid term meeting as when called for
  6. Shall represent the society in government dealings
  7. Shall be responsible for discipline of the society
  8. Shall coorrdinate the activities and functions of the sub committee if any.
  9. Shall closely coordinating the financiers of the association.
  10. Shall perform such other duties as provided in the bylaws.

ELIGIBILITY:

The president so elected shall be the life member of the society and should have attended at least three annual meeting for at least three years.(Till the year 2013 this clause will be flexible but he/she must be an active participant of the society in the preceding years.


NOMINATION:

Nomination for the presidentship will be notified 2 months prior to general body meeting at the time of the annual conference. Completed form duly sponsored shall be sent so as to reach the secretary 30 days prior to general body meeting.


ELECTION:

Election will be held during the general body meeting at the time of the annual conference.

TENURE

The term of the President will be one year commencing at the close of the annual meeting following the election to the next annual meeting.

VACANCY

Vacancy in the office of the President shall be filled automatically by the Senior Vice President in order of succession. It is proposed that after the proper election is held in 2011 there will be no further election for the post of President instead the Sr. Vice President elected for the particular year will be the president in the next year.


5.2 SENIOR VICE PRESIDENT :

He/She is the second seniormost executive official


Elections:

He/She takes over as president on completion of the term of the president at the end of General Body (In the year 2011 however there will be election of the post of Sr. VP.


Duties

  1. He/She will be responsible for the academic activities of the association
  2. He/She will be chairman of the Scientific sessions of the annual conferences.
  3. He/She will be the spokesperson for the scientific activities.
  4. Will be directly responsible for the conduct of the annual conference.
  5. Will be responsible for all the responsibilities of the president in case of vacancy of the presidential post. This term will be for the remaining period. This however will not debar him/her for the automatic elevation to the post of President in his own term.

Eligibility:

Life member / Active participation for a minimum period of 3 years in a five year cycle. (Rule is flexible till 2013 AD)


Tenure :

Tenure of Senior Vice President is for one year.

5.3 Associate Vice President :

  • Associate Vice President :

    He/She is the elected official of the office bearers in the chain of command

  • Election :

    Election will be duly held for the post every year.

  • Eligibility :

    He/she should be a life member actively involved in the practice of cardiac anaesthesia. He/she should have participated in all the three preceding annual meets in a cycle of five year (The Rule is flexible till 2013).

  • Tenure :

    Tenure of Associate Vice President is for one year. He/She automatically takes over as Senior Vice President and President in own turn provided he/she fulfils all the responsibilities of the respective posts.

  • Duties :

    He/she will include primarily as the chief official overseeing financial aspects of the society. He/she Will be responsible for raising funds for the association.
    He/she will Liase with companies and other resources to promote donations and gifts for the association.
    He/she will be chief internal auditor of the accounts for the association and the annual meets.
    He/She will officiate the Senior Vice President in case of unforeseen vacancy of either Senior Vice President or President.
    He/she will in close association with the organising secretary of the annual conference and treasurer make a viable budgets of annual meets and any proceeding of the association.


5.4 SECRETARY :

    Secretary is the executive official of the association entrusted with job of handling all the official documents of the association.


  • Eligibility :

    He/she shall be life member, should have attended at least three of the preceding meeting in a cycle of five years(Rule is flexible till the year 2013).

  • Elections :

    He/she will be elected in the general body

  • Tenure :

    3 years

  • Nomination :

    He/she will be submitted for the post of secretary together with that of treasurer 2 months prior to general body meeting. It is preferable that the secretary and treasurer are elected as a team preferably from the same city.

  • Duties :

    He/she serves as official correspondent of the association. He/she is directly and indirectly responsible for all the official matters of the association. He/she will maintain the records of the membership of the association. He/she will maintain close liaison between the various functionaries of the association. He/she will be working in close association with the treasurer as a team. He/she will maintain the laws and bye laws of the association and changes as approved by general body meeting will be informed and ratified by the registrar of the society, Bombay. In this regard he can take the help of the executive members. He/she will arrange for mid term meetings if any in close liaison with the President. On behalf of the President, he or she will be guiding the organising secretary of the annual meets. He/she will send the notice for election of various posts in month of September through letter defining the eligibility criteria and tenure. He/she will give due notice through letter about the annual meets. He/she will maintain the minutes of general body meeting. He/she will present the report of the association at the general body meeting. He/she will closely coordinate all the activities of the association. On vacancy of Associate Vice President (due to unforeseen circumstance) he/she will officiate as Associate Vice President. He/she is the executive head of the association in activation, coordination of all activities of the association. To maintain an attendance register of the conference To maintain attendance register of the general body meeting. To issue eligibility slip for voters clearing election. To arrange for conduct of elections. To assist the President in the appointment of Advisors.


5.5 JOINT SECRETARY

    Joint Secretary is the executive official of the association and shall be entrusted with job of assisting the Secretary in handling all the official documents of the association

  • Eligibility :

    He/she will be life member, should have attended at least three of the preceding meeting in a cycle of five years (Rule is flexible till the year 2013).

  • Elections :

    He/she will be elected in the general body

  • Tenure :

    3 years

  • 5.5 JOINT SECRETARY

    He/she will be submitted for the post of secretary together with that of treasurer 2 months prior to general body meeting. It is preferable that the secretary and treasurer are elected as a team preferably from the same city.

  • Duties :

    The Joint Secretary shall assist the Secretary in his work and shall perform his duties in his absence.


5.6 TREASURER

He/she is the elected official of the society.

  • Eligibility :

    He/she will be Life member He/she shall have active participation in three meetings in a cycle of 5 years (this rule is flexible till the year 2013) He/she shall be actively involved in practice of the speciality

  • Elections :

    Elected in general body meeting preferably as team member of the secretary to work in tandem with him.

  • Tenure :

    3 years

  • Duties :

    As a treasurer of the association it is his responsibility to maintain a record of receipts and expense of the society, duly audited by internal auditors (Associate Vice President) and chartered account. He/she present, the duly audited account at the General body meeting. Financial year is 01 April to 31 March. He/she will maintain the account of all donations and gifts. He/she will submit the receipt of subscription by members of the association. In case of unforeseen vacancy in treasurer the responsibility will be taken over by the secretary till a suitable arrangement is made by the president.


5.7 Executive Members

Executive Members to be elected at the time of general body meeting.

  • Eligibility :

    He/she will be Life member Active participation for two preceding annual meets in a cycle of five years Actively working in cardiac anaesthesia Not more than two members from the same city

  • Tenure :

    One year; can again stand for re-election.

  • Representation :

    The executive members should preferably represent the zone: namely East, West, North & South

  • Duties :

    They will assist the office bearers in carrying out duties. They will be the voice of the respective zones in the executive committee.


5.8 ADVISORS

Advisors shall be nominated by President in consultation with the Executive Council at the time of general body meeting.

  • Eligibility :

    He/she shall be Life member Active participation for two preceding annual meets in a cycle of five years (This rules shall be relaxed upto 2013 years) Actively working in cardiac anaesthesia Not more than two members from the same city

  • Tenure :

    One year; can again be nominated.

  • Representation :

    He/she should preferably represent the zone: namely East, West, North & South

  • Duties :

    He/she shall advise the Executive council on vital issues concerning the society.


6- ADMINISTRATION OF THE ASSOCIATION

    6.1 For administration purpose the General Body will elect the following at the annual Governing Body Members

  • a) Office Bearers :

    President, Sr. VP, Asso. VP Secretary, Joint Secretary Treasurer.

  • b) Executing Council :

    Executive council comprising of office bearers and Ten members representing various zones/cities and Advisors.

  • Chair :

    President will chair all the meetings.

  • Ex office members :

    Immediate past president and immediate past secretary.


6.2 RESPONSIBILITIES

To conduct the affairs of the association. The responsibility / duties of various office bearers has been defined.


6.3 POWER :

The general body at its annual GBM empowers the office bearers and the executive members with complete executive control of the society for the duration of their tenure. Their decision will be binding on all the members of the association.


6.4 ANNUAL MEETINGS

Annual meets will be held once a year at a predeterminded place where the academic, and social activities incorporating all member delegates will be organised.
The responsibilities for conduction will be delegated to the secretary. The proposal to hold the annual conference will be presented at the general body meeting who in turn will ratify the name. The venues for the annual conference is to be decided 1 year prior to the annual conference.
In case due to unforeseen situation (war, natural disaster) annual conference is not held, the executive council will continue to function as such for one year more.


6.5 ELECTION

Election will be held for the following posts once a year

  1. Associate Vice President
  2. six executive members

Note:

  1. In the year 2011, however election will be held for President, Sr Vice President, Asso. Vice President and six executive members for executive council.
  2. The post of Secretary and Treasurer which are already in existence will be allowed to complete their tenures for the sake of continuity.
  3. Notification for the election will be issued by secretary in the month of September (Two months in advance)

    Forms duly completed by those desirous of being elected for the various posts should reach the Secretary by 15 October (one month in advance of the GBM)

Responsibility :

The secretary will make necessary arrangements for holding the elections in terms of following:

  1. Provision of ballot boxes
  2. Provision of enclosures

Printing of ballot papers will be done by the secretary.

Returning officer will be nominated by the president.


CONDUCTION OF ELECTION

The general body meeting will be held in the afternoon of the 2nd day of the annual conference.


ELECTION PROCEDURES

  1. Returning officer will be appointed by the President
  2. He/she will be assisted by a rep of the Secretary
  3. He/she will be provided with an updated list of members
  4. All the eligible members must obtain eligibility slip from the Secretary before the scheduled time of General Body.
  5. Against this slip the member should enter their names and sign in the register as a mark of attendance of general body. Thereafter they will be issued the ballot paper for exercising their right to vote at the time of GB.
  6. Members can exercise their franchise concurrently with the GBM. Duration of voting to be decided by returning officer depending on the number of voters.


6.6 EXECUTIVE COUNCIL MEETING

They will meet at least once before general body meeting to discuss the various agenda.


6.7 GENERAL BODY MEETING

a) CONDUCTION

  1. President speech
  2. Report by secretary
  3. Presentation of accounts by Treasurer
  4. Passing of accounts
  5. Report by editor and presentation of accounts
  6. Passing of accounts
  7. Discussion of points raised by members
  8. Vote of thanks
  9. Appointment of returning officer will be announced before GB
  10. Election (can be conducted concurrently).
  11. Declaration of results by returning officer
  12. Taking over by the office bearers
  13. Address by new president marking the end of General Body meeting.


6.8 ANNUAL CONFERENCE

a) Should be in the month of Nov.
b) Proposal to hold the annual conference is forward at least 1 year in advance and approved by GB.


6.9 STANDARDISATION

The association will work cohesively to obtain uniform standards procedures for clinical anaesthesia, equipment's and teaching schedules as far as possible. It will be the endeavour of the society to set standard of its own in terms of quality care.



7 DISCIPLINE PROCEDURE

7.1 a) Judicial council:

The association may be empowered to go into the details of any disciplinary action against members or may be asked to formulate a policy plan or guide line vis a vis the consumer protection act.

b) Composition:

Judicial council will consist of all office bearers. The aim is to protect the members on malpractice suits except criminal negligence.

c) It will be incumbent on the part of the members to get themselves indemnified through insurance companies which have got the clause to take up legal assistance in case required.

7.2 Censure, suspension and expulsion of members:

a) The members will cease to be members for the following reasons:- Non payment of dues for a continuos period of 2 years. Misconduct, professional negligence. Due notice will be served to the member asking for a show cause notice. The details will put up to GB and if voted out by 2/3 majority of members present in the general body, the member will be expelled. The nature of censure comprises of expulsion from membership or debarring from election to executive council. Legal proceeding as per section 6 of Societies Registration Act of 1860 as applicable bombay.


7.3 Impeachment of office bearers: The general body by 2/3 majority shall have the right to impeach the office bearers in case of failure of duties.


8 ASSOCIATION FUNDS AND ASSETS

The treasurer shall act as official custodian of the association funds and assets. He shall supervise the deposit of such funds into banking institution. He shall re-invest them upon direction of executive council.


8.1 Operation of account:

Bank account shall be in the name of the association and operated by secretary and treasurer.


8.2 Statement of accounts: The treasurer shall present the details of receipts and expenditure for the financial year (01 Apr to 31 Mar) at general body meeting. The account should be duly cohered by Asso VP and audited by CA.


8.3 BUDGET

The treasurer will present the proposed expenditure of the association for approval by the general body meeting.

8.4 The Treasurer may keep with himself a sum of Rs.5,000/- by way of petty cash to meet sundry expenses. Expenses above Rs. 5000/- require Executive Council’s prior sanction.

8.5 The income and property of the society whatsoever derived shall be solely towards the promotion of the objects of the society.


9. SALE & PURCHASE OF IMMOVABLE PROPERTIES:

The procedure laid down in Bombay Public Trust Act 1950 shall be followed.


10. SOURCE OF INCOME:

Society shall raise their funds by way of subscription, contribution, membership fees, grants, bank interests, donation in cash or in kind.


11. SUB COMMITTEE / COMMITTEES:

The Managing Committee shall have power to appoint sub committee or committees as and when necessary and which the President of the Society shall preside over these sub committee or committees.


12. EXPENSES ON THE OBJECT:

The fund of the Society should be used for the fulfillment of the objects of the Society as specified in the Memorandum of Association.


13. PROVISION REGARDING SALE AND PURCHASE OF IMMOVABLE PROPERTY:

Society can sell its property in the name of the Society as decided by General Body Meeting with prior permission of the Charity Commissioner. The procedure laid down in Bombay Public Trust Act 1950 shall be followed.


14. PROVISION REGARDING LOANS AND DEPOSIT:

Executive Council shall have power to keep Society Deposit in a Scheduled Bank or Nationalized Bank and also it shall have power to raise interest free loans from any Individual Body or Institution for the requirement of the Society by taking permission of the Charity Commissioner. The procedure laid down in Bombay Public Trust Act 1950 shall be followed.


15. MEMBERSHIP REGISTER TO BE KEPT:

A Membership up-to-date register of members who are members within the meaning of Section 15 of the Societies Registration Act, 1860 will be maintained in the form of Scheduled VI to the Societies Registration (Maharashtra) Rules, 1971 vide Rule 15 thereof. This Membership Register shall be produced at the time of General Body Meeting for the verification of the General Body.


16. CUSTODY OF THE DOCUMENTS:

Any important papers connected to the Society shall be kept at the registered office and / or any other suitable place as per the decision of the executive council.


17. PROVISION FOR AMENDMENTS IN RULES AND REGULATIONS:

  1. If a change is desired in the name or object of the society or if two or more societies are to be amalgamated, procedure laid down in the section 12 or 12A of the Societies Registration Act, 1860 should be followed.
  2. No new rule shall be made nor any of the rules herein contained or hereafter to be made, shall be amended, altered or rescinded except with the consent of 3/5th of the members present and voting at a special general meeting of the society specially called for the said purpose.

18. PROVISION FOR CHANGE IN NAME AND OBJECTS OF THE SOCIETY:

This change shall be take place according to Section 12 and 12-A of the Societies Registration Act, 1860.

19. WINDING UP (DISSOLUTION):

The Society can be dissolved in accordance with Section 13 and 14 of the Societies Registration Act, 1860 and arrangements shall be made for the proper disposal of capital, assets and liabilities.